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July 20, 2010 by JoelC2009
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Here is what you do: Prepare a script of what to say when answering the phone, and of things that you reasonably expect might be said to address common situations.
Now put a date on it that is some time in the past.
Sit down with your substitute receptionist for a "routine training session" for this important job. It is not about her shortcomings, it is about how to get her prepared to do an important new job.
Exactly how much you want to work it is up to you, but I think a clever person like you can convey the impression that any phone answerer would receive similar training–and perhaps even that the spit and polish of your regular answerer was something learned in a training session like this one.
Handling it this way gives the task the air of acquiring a new and important skill that no one expects your substitute to have before the training. It makes it about the demands of the job, rather than the inadequacies of the employee.
Hope this helps!
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